Legal Notice

The Hwb Collective CIC

The Hwb Collective CIC is a Community Interest Company registered in the United Kingdom.

Company Number: 16467677
Registered as: Community Interest Company (Limited by Shares)

We operate under UK company law and Community Interest Company regulations, with a clear commitment to delivering community benefit through education, skills development, design, and technology

Community Purpose and Asset Lock

The Hwb Collective CIC exists to benefit the community, not for private profit.

Any income, surplus, or assets generated are reinvested into delivering our purpose, supporting accessible learning, creativity, and community-led initiatives.

As a CIC, we operate under an asset lock, meaning:

• Company assets cannot be used for private gain
• Profits must be used to support community benefit
• Any remaining assets, if the company closes, must be transferred to another asset-locked organisation

This is set out within our Articles of Association and governed by CIC regulations

Governance and Accountability

The organisation is governed by a Board of Directors who are collectively responsible for decision-making, legal compliance, and protecting the company’s purpose.

The current Board includes:

• Grant Parry – Founding Director
• Claudia Evan-Jones – Non-Executive Director (Compliance and Wellbeing)
• Dr Daniel Sitaranjan – Non-Executive Director (Compliance and Wellbeing)

All directors share equal legal responsibility, with decisions made collectively and recorded formally

We operate with:

• Transparent decision-making
• Recorded board decisions
• Independent oversight from non-executive directors
• Clear separation between governance and day-to-day operations

Safeguarding Commitment

We are committed to safeguarding children, young people, and all participants involved in our activities.

This includes:

• Clear safeguarding leadership and reporting procedures
• Appropriate supervision and risk assessment
• Safe online and in-person delivery practices
• Immediate reporting and escalation of concerns

Safeguarding is treated as a core responsibility across all activities and takes priority over operational convenience

Data Protection and Privacy

We process personal data in line with:

• UK GDPR
• Data Protection Act 2018

We ensure that personal data is:

• Collected lawfully and transparently
• Used only for specific purposes
• Stored securely
• Retained only as long as necessary

Individuals have the right to:

• Access their data
• Request corrections
• Request deletion where appropriate
• Withdraw consent

Any data breaches are handled promptly and in accordance with legal requirements

Health and Safety

We are committed to ensuring a safe environment for all participants, whether activities take place online or in person.

This includes:

• Risk assessments before activities
• Safe use of equipment and materials
• Clear safety procedures and supervision
• Reporting and reviewing incidents

All safety measures are proportionate to the level of risk and activity being delivered

Equality, Diversity and Inclusion

We are committed to creating an inclusive and respectful environment for all.

We aim to:

• Promote equal access to opportunities
• Remove barriers to participation
• Design inclusive learning experiences
• Challenge discrimination and exclusion

We follow the Equality Act 2010 and do not tolerate discrimination of any kind

Financial Responsibility

We operate with clear financial controls to ensure:

• Transparency and accountability
• Proper use of funds
• No misuse of resources
• Clear audit trails for income and expenditure

All financial decisions must support the organisation’s community purpose and are subject to board oversight

Conflicts of Interest

All directors must declare any personal or financial interests that could influence decision-making.

Where a conflict arises:

• It must be declared
• The individual will not take part in the decision
• The decision will be reviewed by non-conflicted directors

This ensures fairness, transparency, and trust in all decisions

Whistleblowing

We encourage anyone involved with the organisation to raise concerns about:

• Safeguarding issues
• Financial misconduct
• Legal breaches
• Unsafe or unethical practices

All concerns are:

• Taken seriously
• Investigated appropriately
• Handled confidentially

There is zero tolerance for retaliation against individuals raising concerns

Environmental Responsibility

We aim to operate in a way that reduces environmental impact where possible.

This includes:

• Minimising waste
• Using materials responsibly
• Considering sustainability in decision-making
• Promoting efficient use of resources

Policy Availability

Our full Governance and Policies Manual is available on request.

This includes detailed policies covering:

• Safeguarding
• Data Protection
• Financial Controls
• Health and Safety
• Equality and Inclusion
• Governance and Board Responsibilities

Contact

For any legal, safeguarding, or data-related queries, please contact:

The Hwb Collective CIC
Email: info@thehwbco.com
Location: Mumbles, South Wales

We are building this responsibly, transparently, and with the community at the centre.